The loss, theft
or / misplacement of property documents
is a cause of concern for property owners since no transaction can be completed
without checking the original sale deed.
It is typically
regarded as the sole proof of ownership of property. In case of loss, the owner
must get the duplicate documents so that the chances of misuse are minimised.
Heres how.
FIR
A first information
report (FIR) should be filed with the police by the owner as soon as
possible.It must state clearly that the property documents have been misplaced,
lost or stolen.
Advertisement in Daily News Papers
An advertisement in
an English daily news paper & a
vernacular newspaper must be published, declaring the loss of property
documents. The owner must wait for 15 days to see if someone finds the
documents and returns the same.
Undertaking..
An undertaking must
be prepared on a stamp paper about the loss of property documents, along with
the details of the property, a copy of the advertisement & the police complaint
number. It needs to be registered, attested and notarised.
Duplicate Deed..
To obtain the
duplicate copy of the sale deed, the owner must go to the registrars office,
where the property was registered at the time of purchase. The requisite fee
must be paid & all the relevant
documents must be provided at the registrars office.
Points to note..
The owner must retain
a copy of the complaint, as well as the newspaper advertisement, as proof of
loss & action taken. If the property
was mortgaged & the documents were
misplaced by the bank, it must notify the owner so that suitable action can be
taken.
However, the bank
must bear the cost involved in getting the duplicate documents.
Src: ET
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